Kagawaran ng Edukasyon

Republic of the Philippines

Department of Education

Caraga Region

Schools Division of Siargao

Curriculum Implementation Division

Learning Resource Management Section

Learning Resource
Management System

One platform to create, review, clear, publish, and download quality-assured learning materials for every teacher in Siargao.

Quality-Assured Paperless Clearance Instant Download Download Analytics Two-Tier QA

  Scroll to explore

10
Workflow Stages
12
Clearance Documents
2
QA Tiers
10
System Modules

What is LRMS?

A complete digital pipeline for learning materials

LRMS replaces scattered drives, paper routing, and manual follow-ups with one traceable, digital platform. Every material is authored, reviewed, cleared, published, and downloaded — all in one place.

Core Mission

Help teachers get learning materials fast, secure, and quality-assured.

Quality Guarantee

Every published material has a documented QA trail — district review first, then required division review.

Paperless Clearance

Digital publication documents replace manual paper signature routing, with real-time confirmation tracking.

Usage Analytics

Every download is logged. Admin can track school and district reach to identify content gaps.

Material Lifecycle — Status Flow

Draft
›
In Review
›
Returned
↺
Ready for Publish
›
For Clearance
›
Published
A material only reaches Published after passing QA review AND completing all required paperless clearance confirmations.

User Roles

Who uses LRMS?

LRMS serves five distinct roles. Teachers are the primary beneficiaries — every other role exists to ensure the quality of materials that teachers access.

Teacher / Author Primary User
Front-line users of the Library
Library + My Materials
  • Search and download quality-assured materials
  • Author and submit new learning materials
  • Track submission status through QA stages
  • Revise and resubmit returned materials
  • Confirm assigned clearance documents (if signatory)
QA Reviewer — District
Tier-1 content and language review
QA Review (District Queue)
  • Review materials from their assigned district
  • Evaluate content accuracy and language quality
  • Return for revision or advance material
  • Attach review evidence files
  • All review history is retained and auditable
QA Reviewer — Division
Tier-2 division-level oversight
QA Review (Division Queue)
  • Access unlocked only after Tier-1 is complete
  • Division-wide evaluation scope
  • Required — must complete before Ready for Publish
  • Same review actions and history as district QA
  • Required per material submission
Admin
Full division-wide management
All Modules
  • Manage users, schools, roles, and assignments
  • Configure clearance signatories and subjects
  • Tag materials for publication clearance
  • Publish cleared materials to the Library
  • Access download analytics and reach data
Assigned Signatory
Paperless document confirmation
My Confirmations
  • Receive assigned clearance documents in queue
  • Confirm with digital signature snapshot
  • EPS-LRMS, CID-CHIEF, SDS specialty roles
  • Same person can hold multiple confirmation roles
  • Annex 6 upload and approval flow (where applicable)
Designed for Teachers First

Every workflow, every quality check, and every clearance document exists to ensure that when a teacher clicks Download — the material is ready, reliable, and reviewed.

Access the Library →

End-to-End Process

The 10-Stage Material Workflow

Every material in LRMS follows this structured path. No stage can be skipped — the system enforces the sequence automatically.

1
Status: Draft
Author
Authoring & Metadata Entry

Author creates material in My Materials. A live 7-section checklist guides completion of title, type, audience, grade level, standards, scope, and copyright. Source file (DOC/DOCX/PDF) is uploaded.

2
Status: In Review
Author → QA
Submit for QA

Author selects District QA reviewers (content + language required) and Division QA reviewers (required). Multiple reviewers per type are supported. Each reviewer gets an independent assignment.

3
Status: In Review
District QA Reviewer
District QA Review (Tier 1)

Assigned district reviewers evaluate the material for content accuracy and language quality. Reviewers can return the material with comments or advance it. Evidence attachments are supported.

4
Status: Returned for Revision
Author (if returned)
Revision & Resubmission

If returned, the author reviews all per-reviewer comments, updates metadata and/or the file, and resubmits. Each reviewer's revision cycle is tracked independently. Can repeat multiple times.

5
Status: In Review
Division QA Reviewer
Division QA Review (Tier 2)

Division reviewers access the assignment only after all district-tier assignments are completed. Division QA is required — the material cannot advance to Ready for Publish until division-level review is also complete.

6
Status: Ready for Publish
System Auto-Transition
QA Clearance Granted

System automatically advances material to Ready for Publish once there are no active assignments and all required QA types (content, language) have confirmed approvals across both tiers.

7
Status: For Publication Clearance
Admin
Tag for Publication Clearance

Admin reviews ready materials and tags them for paperless clearance. LRMS automatically generates and assigns all required publication documents to the appropriate participants.

8
Status: For Publication Clearance
Signatories / Participants
Paperless Confirmation Cycle

Assigned participants confirm their documents in My Confirmations using their digital signature snapshot. Specialty clearance roles (EPS-LRMS, CID-CHIEF, SDS) are tracked by role. Real-time progress visible to Admin.

9
Status: Published
Admin
Final Publishing

Admin publishes after all required clearance documents are confirmed. A published PDF is required for distribution. Material becomes visible in the Library immediately after publishing.

10
Status: Published
Teachers / All Users
Download & Analytics

Teachers search and download the material from the Library. Every download is automatically logged with user, school, district, and timestamp for Admin analytics and utilization monitoring.

Quality Assurance

Two-Tier QA System

LRMS enforces a two-tier quality review gate. District reviewers must complete their evaluation before division reviewers gain access — ensuring locality-aware review before higher-level oversight.

Tier 1 — Required
District QA
  • Reviewers must be in the same district as the material
  • Content QA and Language QA are both required
  • Multiple reviewers per type are supported
  • Each reviewer has an independent revision/resubmit cycle
  • Division Tier unlocked only after all district assignments complete
  • Full review history with timestamps and evidence attachments
Tier 2 — Required
Division QA
  • Division-level QA users with division-wide scope
  • Queue access granted after Tier 1 is fully complete
  • Required — material cannot advance without division approval
  • Same actions: return for revision or advance
  • Independent assignment rows in QA Oversight view
  • Fully auditable history same as district tier
Clearance Gate: The system only transitions a material to Ready for Publish when there are no active QA assignments and both content and language QA types have confirmed approval actions. Partial approvals or type-only approvals are not sufficient.
Badge Count

The QA Review sidebar item shows a live badge count of pending assignments so reviewers never miss work in their queue.

Evidence Attachments

Reviewers can attach supporting files alongside their comments — rubrics, annotated copies, or reference documents.

Dual View Modes

QA Oversight supports a grouped-by-material view (expandable reviewer rows) and a flat audit list view for comprehensive scanning.

Key Features

What LRMS does for you

Ten integrated features that work together to get quality materials from authors to teachers faster, with full accountability at every step.

Library
Fast Search & One-Click Download

Full-text search across title, author, keywords, description, and content/topic. Filter by material type, learning area, grade level, quarter, week, and district. Click Download to receive the published PDF instantly — all logged automatically.

Authoring
Live Completion Checklist

The material form shows a 7-section progress bar and checklist that updates in real time. Contextual tips guide authors on what each field means, reducing incomplete submissions and QA rework.

QA
Two-Tier, Multi-Reviewer QA

Both district and division reviews are required. District review must complete first; division review follows. Multiple reviewers per QA type are supported. Each reviewer's timeline (returns, resubmissions, approvals) is tracked independently.

Clearance
Paperless Publication Clearance

12 publication documents are automatically generated and assigned. Participants confirm digitally using their signature snapshot. No manual paper routing. Admin gets real-time completion tracking.

Clearance
Digital Signature Snapshots

Signatures are captured at confirmation time, not at printing. Each clearance document preserves the exact signature image that was active when the confirmation was made.

Analytics
Download Analytics & Reach

Admin dashboard shows total downloads, school reach, district reach, and a recent activity feed per material. Useful for identifying content gaps and planning support per district.

Access Control
Scope-Based Library Visibility

Division-scoped materials are visible to all users. District-scoped materials are visible only within the same district. Admins see everything. Rules are enforced automatically.

Authoring
Contributor Tracking

Writers, illustrators, and layout artists are linked to user accounts. External contributors (not in the system) can also be named. Contributor snapshots are preserved in clearance records.

Admin
Legacy Material Intake (CO, RO & Pre-QA)

Admin can directly upload and publish materials from Central Office (CO), Regional Office (RO), or pre-existing division materials that were already quality-assured before LRMS. These bypass the local QA workflow — making nationally and regionally cleared resources immediately available in the Library.

Admin
Centralized Subject Management

The subject/learning-area list is table-backed and editable through Settings. Admin can add or remove subjects without any code change. All forms and filters draw from this managed list.

Publication Clearance

12 Digital Publication Documents

Annex-1 — Evaluation Tool for Layout & Design
Annex-2 — Summary of Layout & Design Findings
Annex-3 — Evaluation Tool for Content
Annex-7 — Language Evaluation Tool
Annex-4 — Writer Assignment Agreement
Annex-5 — Artwork Assignment Agreement
Layout — Layout Artist Assignment Agreement
Annex-6 — Model Release Form (when applicable)
Annex-9 — Inventory of 3rd-Party Contents
Annex-10 — Copyright Original Form
Specialty — LR Specialty Clearance
Annex-8 — Metadata Form (system-generated)

Why LRMS?

Before & After LRMS

See how LRMS transforms the experience for every role compared to manual, paper-based processes.

ChallengeBefore LRMSWith LRMS
Finding materialsScattered drives, emails, USB transfersOne searchable, filterable Library
Quality confidenceUnknown or undocumented review historyEvery published material has a traceable QA trail
Getting the fileManual requests, waiting for forwardingInstant one-click PDF download
Real-time availabilityNo visibility; must ask aroundLive library filtered by scope and district
Learning area searchNo standard tagging or categorizationFilters by subject, grade, quarter, and material type
Submitting own materialsEmail attachments, unclear routingGuided form with checklist, tracked status updates
ChallengeBefore LRMSWith LRMS
Knowing what to reviewEmails, informal lists, manual trackingDedicated QA queue with live badge count
Documenting reviewInformal notes or email threadsStructured comments retained in permanent history
Multi-reviewer coordinationRisk of confusion, duplication, or gapsIndependent timelines per reviewer and QA type
Supporting evidenceSeparate file sharing channelsBuilt-in attachment upload per review action
Revision trackingRe-reading email chains for contextFull revision history with author notes visible
Tier coordinationNo formal district-then-division sequenceSystem-enforced Tier 1 → Tier 2 gating
ChallengeBefore LRMSWith LRMS
Clearance trackingManual chasing of paper signaturesReal-time My Confirmations queue per material
Publishing controlInformal readiness checks; risk of errorsSystem-enforced clearance gating before publish
Usage dataNo reliable download or reach dataAnalytics: total downloads, school & district reach
Signatory setupAd hoc coordination per materialCentralized Settings: EPS-LRMS, CID-CHIEF, SDS
Audit trailPhysical folders, if kept at allFully digital timestamped records for every action
Legacy materialsNo efficient way to onboard existing materialsDirect admin upload path bypasses unnecessary QA flow
ChallengeBefore LRMSWith LRMS
Locating documents to signPhysical routing or email, easy to missMy Confirmations queue — all pending in one place
The signing processManual ink signature on paperDigital confirmation with signature snapshot
Tracking pending obligationsNo consolidated view; must follow up manuallyFilterable queue with status per document
Multiple rolesConfusion when same person holds multiple rolesRole-aware tracking (QA reviewer ≠ signatory, tracked separately)
Record keepingPaper copies that may be lost or damagedPermanent digital records with role, date, and signature

System Modules

10 Integrated Modules

Each module serves a focused purpose. Together they cover the complete lifecycle of every learning material.

Dashboard

Role-specific summary of materials, tasks, QA status, and quick actions.

All Roles
Library

Search and download published, quality-assured learning materials. Scope-filtered per user.

All Users
My Materials

Create, edit, and track own materials through all workflow stages.

Teachers / Authors
QA Review

Manage and process QA assignments. Grouped and flat audit views with badge count.

QA Reviewers / Admin
My Confirmations

Complete assigned publication clearance documents with digital signature.

Signatories / Participants
Downloads Analytics

Monitor download counts, school reach, district reach, and recent activity.

Admin
Settings

Manage specialty clearance signatories (EPS-LRMS, CID-CHIEF, SDS) and subject list.

Admin
Users

Create and manage user accounts, roles, QA scope assignments, and district links.

Admin
Schools

Manage school records, district associations, and school lookup for user assignments.

Admin
Profile

Update personal information, upload active signature image for clearance confirmations.

All Users

For Teachers

Quick Reference — 8 Things to Know

Everything a teacher needs to get started with LRMS today.

1 Go to Library

The Library is your primary destination for quality-assured, published learning materials ready for classroom use.

2 Search Smart

Enter keywords, subject, grade level, quarter, or week to narrow results. You can also filter by material type and district.

3 One-Click Download

Click Download from any Library item. You get the published PDF. Your download is automatically logged for analytics.

4 District Visibility

District-scoped materials are only visible to users in the same district. Division-scoped materials are available to everyone.

5 Author a Material

Go to My Materials to create and submit your own learning resource. The form guides you with a live checklist.

6 Track Your Submission

Status updates appear automatically in My Materials — from Draft through In Review to Published.

7 Check Confirmations

If assigned as a document participant or signatory, open My Confirmations to view and complete your queue.

8 Upload Your Signature

Before you can confirm any clearance document, upload your active signature image in Profile first.

Log In to LRMS
For technical concerns or enhancement requests, contact the LRM Section or Nathaniel A. Congreso Jr — PDO II.